Development and deployment of document management technology into Rover : executive summary
Smith, C. L. R. (1998) Development and deployment of document management technology into Rover : executive summary. EngD thesis, University of Warwick.
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Official URL: http://webcat.warwick.ac.uk/record=b1370628~S15
Document Management is a technology that allows the input, storage,
management and control of an image under the supervision of a computer based
system. A document may be an electronically scanned image of a hard copy
document or an electronic image such as a word-processed file, sound file, video
file, or graphics file. Once the document has entered the system, a full history of
that document is maintained throughout its lifecycle.
The author was responsible for the introduction, development and deployment of
Document Management technology into Rover Group. The task given to the
author was to implement Document Management technology purely as a
repository and distribution management system for engineering drawings.
However, by adopting an innovative approach to the application of Document
Management technology, substantial benefits were realised.
As the author became more conversant with Document Management technology,
greater benefits became apparent. Following detailed analysis of Rover's existing
`Engineering drawing release process' the author re-engineered the process to
allow electronic paperless release of all engineering drawings. This re-engineering
provided Rover with substantial tangible and intangible benefits including cost
reduction, improved quality of data, reduced `time to market', improved access,
improved cycle time and reductions in manual labour.
Three projects detailed in the portfolio demonstrate how this technology was
applied to existing systems and processes. In particular, the `Hams Hall' project
clearly demonstrates innovation in the way in which the author used the
technology to manage working practices and data structure for a multi-disciplined
team located in different countries.
With changes implemented by the author, Rover now hold substantially more
digital data than before the implementation of Document Management
technology. Following research work by the author into both the types of data
held and the use to which that data was put, the legality of that data came into
question. This prompted a detailed analysis of the legal requirements of digitally
stored data that allowed the author to advise Rover Group of their current status
and make recommendations to ensure legal admissibility.
The work reported shows how a combination of technical expertise and an
appreciation of business issues and drivers, is crucial to the effective and
successful implementations of information systems. Other organisations have
shown considerable interest in the improved Document Management technology
enabled business processes, developed by the author.
|Item Type:||Thesis or Dissertation (EngD)|
|Subjects:||H Social Sciences > HF Commerce|
|Library of Congress Subject Headings (LCSH):||Document imaging systems -- Case studies, Rover Group (Firm)|
|Official Date:||December 1998|
|Institution:||University of Warwick|
|Theses Department:||School of Engineering|
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